Top

Why Qntrl for accounts payable?

Visibility

Handle all company spend from one place—be it freelancers, logistics, services, recurring payments, and more. Know exactly what you owe, who it's owed to, and when payment is due.

Control

Ensure compliance with company policies and industry regulations, and protect against fraud with built-in rules. Avoid overdue charges, penalties, and double payments to ensure smooth relationships with your vendors.

Automation

Automate each step in the accounts payable process, from invoice collection through to processing payment. Automate approvals, alerts, and notifications and quickly address workflow bottlenecks and exceptions.

Accuracy

Does the invoice reflect exactly what the company ordered? Has the company actually received the goods or services billed? Get every detail right and ensure the accuracy and integrity of your accounts payable process.

Continuous Improvement

Monitor KPIs, including total number of invoices received vs processed, invoice cycle time, and rate of wrong payments. Drill in-depth, look at trends, and improve areas that are lagging.

Sample accounts payable process in a few steps

  • 01
  • 02
  • 03
  • 04

Receive goods

Order is received from the vendor, along with its invoice. A receiving report is generated by the receiving department after the goods or services are received.

Verify invoice

Invoice is verified against the purchase order and receiving report via a three-way match. In case of discrepancies, documents are amended and verified.

Schedule payment

After making sure that all documents match, the invoice is recorded and payment is scheduled based on the terms agreed.

Process payment

A voucher is prepared and documents are verified once again, before processing the payment on the scheduled date. Post payment, the paperwork is archived for auditing purposes.

Qntrl is flexible

  • Automate multiple levels of approvals to ensure that all payments rendered are legitimate and accurate.
  • Automate payment schedules and pay bills only when they're due by utilizing the credit facility provided by vendors.
  • Automate reminder emails with SLAs and eliminate late payments.
  • Access and update relevant information in your accounting and ERP tools by integrating with them through APIs.
  • Keep track of spending, approval rates, discrepancies, and more with a robust, customizable reporting module.
  • Stay audit-ready with traceable records of all transactions in the audit log.

No two accounts payable processes are the same

Choose the process that most closely resembles what you need, and then customize it so that it behaves exactly the way you need… or start from scratch to ensure every step is exactly how you want it.

Take a look at Qntrl

Qntrl is the world’s #1 Workflow Orchestration Software. See why.

  • Centralization & Visibility
  • Process Compliance
  • Workflow-Centric Collaboration
  • Process Automation
  • Reports and Dashboards
  • Process Mapping
  • Process Extensibility
  • Enterprise Security
  • Centralization & Visibility

    Centralized requests, Unparalleled visibility

    Manage your daily financial transactions- from the smallest expense reimbursement to a major capital request for a new building - all from one place. Track all requests in real-time, and easily approve invoices, and purchase requisitions whenever and wherever.

    Explore all
  • Process Compliance

    Ensure execution standards

    Control how processes work. Requests with little budget impact can be accelerated, while a high-dollar item might need to be routed through multiple departments. Embed internal finance controls and make compliance an enabler for business performance rather than a resource drain.

    Explore all
  • Workflow-Centric Collaboration

    Collaboration: when you need it, where you need it

    Access unified, relevant information throughout a process- SOC 2 report during credit risk assessment, payment vouchers during accounts payable, and such. Get things done faster by notifying your peers through email, sms, or any other chat application.

    Explore all
  • Process Automation

    Make repetitive manual work a thing of the past

    Quicktrack your outstanding and send reminder letters for overdue payments. Customize documents such as invoices and statements to easily adapt to changing business requirements. Automate workflow steps, task assignment, notifications, and more.

    Explore all
  • Reports and Dashboards

    Improve Operational KPIs

    Identify reasons for payment delays, analyse and shorten cycle times, track employee performance, and more with up-to-the-minute reporting. You can also use the report builder to generate and schedule your own reports. Plus, automatic SLA reminders help you stay on track.

    Explore all
  • Process Mapping

    Orchestrate, Visually

    Build flexible and scalable business processes- check requests, budget approvals, travel reimbursements, and such- tailored to meet the requirements of your business. Our workflow designer also lets you include advanced features like parallel transitions and common states.

    Explore all
  • Process Extensibility

    Make Qntrl even more powerful

    Connect Qntrl with your other tools- Netsuite, SAP, Slack, Stripe, and more- to minimize the need to manually reconcile and compile information from disparate sources. APIs, Client and Server Scripts are some of the options that will help you tailor Qntrl to suit your needs.

    Explore all
  • Enterprise Security

    Designed for Enterprise

    Get all the advantages of a cloud-based platform with the security you’d expect from an on-premises system. Field access privileges, data encryption, and role-based access controls keep your sensitive information safe. Audit capabilities help you figure out who-did-what-when.

    Explore all

You're already in charge, now get Qntrl.

Sign upRequest Demo