Why should you run your expense management processes with Qntrl?

  • Visibility

    How many reimbursement requests do you have pending manager approval? How many requests need to be processed along with this month’s payroll? Find out everything you need to know on one dashboard.

  • Control

    Only permit the submission of requests that are accompanied by the required documents, allowing you to eliminate unqualified requests right at the submission stage.

  • Automation

    Automate budget limit checks, and reduce the workload for your finance department. Automated status updates on requests keep stakeholders in the loop.

Benefits of using Qntrl


Enforce compliance with company spending limit policies. Ensure that all requests go through the entire process before getting approved.


Eliminate paper trails and documentation hassles. Raise and process requests from the convenience of any device, anywhere and at any time.

Fraud prevention

Cross-verify requested amounts against submitted bills easily, to help prevent fraud or miscalculations.

A sample expense reimbursement process in 5 simple steps

Step 1
Step 2
Step 3
Step 4
Step 5

Employee submits a reimbursement request

Decide what information and bills need to be submitted by the employee while filing a request. Perform checks in the system to ensure that the claim does not exceed certain limits.

Route the reimbursement request

Once the request is verified through automated checks, send it to a manager for approval.

If more information is required

The manager can send the request back to the requestor and ask for additional information, such as photos of receipts.

Forward to the finance team

Once a manager approves it, the request is sent to the finance team for secondary approval. Here, you can set it so that higher value requests are sent to the department head for approval.

Once the request is approved

The requestor receives a message that their request has been approved and that the amount will be processed along with their next paycheck.

Qntrl is flexible enough to be customized to your needs. For example:

  • Ensure that your process mandates strict adherence to your company’s travel policies.
  • Allow entry in multiple currencies to accommodate requests from international travel.
  • Directly deposit the payout to the requestor’s bank account in cases like weekly mileage reimbursements.
  • Set auto-approval for requests that fall within preapproved values, based on the requestor’s seniority.
  • Route high value requests to department heads for approval.
  • Pay ahead of a business trip and create a process to return excess currency afterward.
  • Get insight into employee expense patterns through thorough reports, and update company guidelines or policies accordingly.
  • Integrate with your payroll to process the reimbursement with employees’ monthly pay.

No two companies have the same expense management process

Use Qntrl’s drag and drop blueprint builder to custom build the expense reimbursement system your organization needs. Here are just a few sample processes:

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