Why Qntrl for your IT asset management?


Streamline asset request management, and view all requests from every user in one place. Monitor whether assets are allocated based on urgency or priority.


Ensure that high-value assets are given only after necessary approvals are received. Make sure that all company assets are always accounted for.


Automate actions, such as asset request creation whenever an employee is newly onboarded, or device allocation based on priority and inventory availability.

Effortless maintenance

Knowing the history of every user and their assets helps in auto-scheduling maintenance and performance checks.

Cost reduction

By tracking every asset allocation within the company, you can ensure that no asset goes missing and eliminate unnecessary purchases and IT costs.

Time saver

Empower your IT team to spend less time gathering user requirements or taking stock of assets, and focus more on closing requests sooner.

A sample asset request process in 5 simple steps

  • 01
  • 02
  • 03
  • 04
  • 05

Employee initiates asset request

The employee submits a request for a new asset along with relevant information such as the requirement, request type, etc. 

Manager's approval

The manager is notified about the request. They can either approve or reject the request, based on the requirement. 

Request for purchase

Once the manager approves, the request is forwarded to the IT department. This is sent in the form of an automated email. If the asset is not in stock, the IT department initiates the purchase of the same.

Asset delivery

Once the asset is purchased, the delivery location of the employee is obtained, if required.

Update Inventory

After receiving the delivery location from the employee, the asset is delivered and the request is closed. The inventory is automatically updated.

Qntrl is flexible enough to be customized to our needs. For example:

  • Automate asset request and return initiation whenever a user is onboarded or offboarded.
  • Bypass multiple approvals and route high priority requests directly to the IT or department head.
  • Trigger access prevention for offboarded employees as soon as asset handovers are complete.
  • Prevent unauthorized application installation by implementing a strict approval process for software installations.
  • Analyze asset request reports, and anticipate requests based on trends.
  • Integrate with your accounting software and make entries after purchasing or repairing assets.
  • Whenever a returned asset needs to be discarded, automatically initiate a purchase request for a new one.

Every organization has a unique asset request process

Depending on how your organization handles asset requests, choose a process from below that resembles yours, or go ahead and design your own blueprint.

Take a look at Qntrl

Qntrl is the world's #1 Workflow Orchestration Software. See why.

  • Centralization & Visibility
  • Process Compliance
  • Workflow-Centric Collaboration
  • Process Automation
  • Reports and Dashboards
  • Process Mapping
  • Process Extensibility
  • Enterprise Security
  • Centralization & Visibility

    Centralized requests, Unparalleled visibility

    Manage software licenses and hardware assets with automated workflows and lifecycle visibility. Track every step of your workflow, and keep your staff immediately informed of any errors or problems.

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  • Process Compliance

    Ensure execution standards

    Run maintenance tasks based on specified standards, escalate situations to meet SLAs, and automate change and configuration processes to maintain compliance while reducing labour costs, errors, and governance risks. Get actionable info about high-risk areas, and non-compliance.

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  • Workflow-Centric Collaboration

    Collaboration: when you need it, where you need it

    Eliminate information silos with a common platform for all systems, people, and applications. Stay connected and informed throughout every process. Access unified, relevant information- purchase order when buying a new software, warranty information during hardware repairs, and such.

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  • Process Automation

    Make repetitive manual work a thing of the past

    Verify if requested software is on the approved list, filter duplicate requests, or update records when assets are checked in or out. Qntrl provides numerous ways to automate your process, including automated workflow steps, and automatic PDF generation to name a few.

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  • Reports and Dashboards

    Improve Operational KPIs

    Shorten release cycles, reduce MTTR, and decrease cost of audit preparations with out-of-the box reports that give you instant access to current, live data. You can also use the report builder to generate your own reports. Plus, automatic SLA reminders help you stay on track.

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  • Process Mapping

    Orchestrate, Visually

    Build flexible and scalable business processes- new software installation, hardware repair requests, troubleshoot requests, and such- tailored to meet the requirements of your business. Our workflow designer also includes advanced features like parallel transitions and common states.

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  • Process Extensibility

    Make Qntrl even more powerful

    Connect Qntrl with your existing ITIL/IT service management systems to eliminate manual data entry, scheduling, notification, or any other workaround you currently use. Webhooks, Client and Server Scripts are some options that will help you tailor Qntrl to suit your needs.

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  • Enterprise Security

    Designed for Enterprise

    Built-in audit trail saves every instance of your process along with files, approvals, timestamps, and other details. Platform permissions apply consistently across processes, reports, and record-level data, so there's no chance of exposing info to the wrong audience.

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