Why Qntrl for employee offboarding?


Avoid common pitfalls and improve the overall transition for both parties with increased visibility across the entire employee offboarding process.


Reduce the risk of compliance breaches by automatically revoking the departing employee's access to files and streamlining the process of retrieving company assets.


Automate the entire  employee offboarding process in one central location, including notifying departments of necessary tasks, providing HR with access to critical paperwork, and removing employees from records.


Reduce the amount of paperwork in the offboarding process, including signing resignation letters, processing tax documents, completing benefits forms, and confirming last paycheck details. Free up time for HR to focus on value-added work.


Manage offboarding efficiently when multiple employees leave at the same time. Reduce clerical chaos by letting all stakeholders work on one platform with access to unified, contextual information.


Understand why employees leave, keep track of records, and set up new policies based on the insights you collect, to create a better work culture focused on employee retention.

Sample employee offboarding process in a few steps

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  • 03
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  • 05

Approve resignation

Employee submits resignation, and their final day of employment is decided upon discussion with manager and HR.

Initiate paperwork

All stakeholders are informed of the employee's departure and the paperwork is started.

Hand over files and assets

All files and information are handed over to the team or the replacement employee. All company assets are retrieved from the departing employee.

Full and final settlement

Payroll processes the full and final settlement for the employee, and gets signed confirmation on the no dues certificate.

Remove employee from records

Automatically revoke the employee's access to office premises, files, and systems, and remove their information from the organization's records.

Qntrl is flexible

  • Set up multiple employee offboarding processes based on type—voluntary resignation, layoffs, terminations, retirement, etc.
  • Manage all documentation in one place—signed resignation letters, termination acknowledgement letters, non-disclosure agreements, no dues certificates, experience letters, and more.
  • Build a checklist widget to confirm that all company assets are recovered from the departing employee, or a Dropbox widget to store all documents.
  • Automatically trigger new hire process to find a replacement for the departing employee, or trigger a performance improvement process if you choose to retain an employee whose performance needs some help.
  • Notify stakeholders automatically through emails or third-party apps.
  • Find which department or team has the highest attrition rate, which stage in the offboarding process takes the longest, and more, with built-in and customizable reports.

All offboarding processes are not necessarily the same

— Choose the one that best suits your organization —

Take a look at Qntrl

Qntrl is the world's #1 Workflow Orchestration Software. See why.

  • Centralization & Visibility
  • Process Compliance
  • Workflow-Centric Collaboration
  • Process Automation
  • Reports and Dashboards
  • Process Mapping
  • Process Extensibility
  • Enterprise Security
  • Centralization & Visibility

    Centralized requests, Unparalleled visibility

    Manage all tactical employee lifecycle processes- be it hiring, leave requests, or performance reviews- in one place, with easy access and trackability. Capture specific information, route it to the right staff, and provide timely follow-up to all stakeholders.

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  • Process Compliance

    Ensure execution standards

    Create organization-specific rules and define your business logic for earnings, deductions, leaves, attendance, bonus and arrears. Effectively address policy, statutory and regulatory requirements as and when they change.

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  • Workflow-Centric Collaboration

    Collaboration: when you need it, where you need it

    Access unified, relevant information throughout a process- school and college transcripts during employee background verification, manager review notes during performance appraisal, and such. Get things done faster by notifying all stakeholders through any chat application.

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  • Process Automation

    Make repetitive manual work a thing of the past

    Automate approvals and reviews, and notify candidates of their application status. Send generic requests to shared service center, and specific requests to specialists. Qntrl also provides many ways to automate your process, including automated workflow steps and PDF generation.

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  • Reports and Dashboards

    Improve Operational KPIs

    Analyse time to fill open requisitions, average absenteeism rate, application drop out rate, and other metrics to gain necessary insights to design effective strategies. You can use the report builder to generate your own reports. Plus, Automatic SLA reminders help you stay on track.

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  • Process Mapping

    Orchestrate, Visually

    Build flexible and scalable business processes- employee status change, applicant hiring and screening, employee training and development, and such- tailored to meet your requirements. Our workflow designer also includes advanced features like parallel transitions and common states.

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  • Process Extensibility

    Make Qntrl even more powerful

    Connect Qntrl with your existing HRIS and collaboration platforms- Oracle Peoplesoft, Workday, Microsoft Teams, and more- for seamless data flow. APIs, Client and Server Scripts are some of the options that will help you finish tailoring Qntrl to your own needs.

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  • Enterprise Security

    Designed for Enterprise

    Get all the advantages of a cloud-based platform with the security you’d expect from an on-premises system. Field access privileges, data encryption, and role-based access controls keep your sensitive information safe. Audit capabilities help you figure out who-did-what-when.

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