Orchestrate your employee offboarding workflow with Qntrl

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Why Qntrl for employee offboarding?

Visibility
Avoid common pitfalls and improve the overall transition for both parties with increased visibility across the entire employee offboarding process.
Control
Reduce the risk of compliance breaches by automatically revoking the departing employee's access to files and streamlining the process of retrieving company assets.
Automation
Automate the entire employee offboarding process in one central location, including notifying departments of necessary tasks, providing HR with access to critical paperwork, and removing employees from records.
Digitalization
Reduce the amount of paperwork in the offboarding process, including signing resignation letters, processing tax documents, completing benefits forms, and confirming last paycheck details. Free up time for HR to focus on value-added work.
Collaboration
Manage offboarding efficiently when multiple employees leave at the same time. Reduce clerical chaos by letting all stakeholders work on one platform with access to unified, contextual information.
Insights
Understand why employees leave, keep track of records, and set up new policies based on the insights you collect, to create a better work culture focused on employee retention.

Sample employee offboarding process in a few steps

Step 1
Step 2
Step 3
Step 4
Step 5

Approve resignation

Employee submits resignation, and their final day of employment is decided upon discussion with manager and HR.

Initiate paperwork

All stakeholders are informed of the employee's departure and the paperwork is started.

Hand over files and assets

All files and information are handed over to the team or the replacement employee. All company assets are retrieved from the departing employee.

Full and final settlement

Payroll processes the full and final settlement for the employee, and gets signed confirmation on the no dues certificate.

Remove employee from records

Automatically revoke the employee's access to office premises, files, and systems, and remove their information from the organization's records.

Qntrl is flexible

Set up multiple employee offboarding processes based on type—voluntary resignation, layoffs, terminations, retirement, etc.
Manage all documentation in one place—signed resignation letters, termination acknowledgement letters, non-disclosure agreements, no dues certificates, experience letters, and more.
Build a checklist widget to confirm that all company assets are recovered from the departing employee, or a Dropbox widget to store all documents.
Automatically trigger new hire process to find a replacement for the departing employee, or trigger a performance improvement process if you choose to retain an employee whose performance needs some help.
Notify stakeholders automatically through emails or third-party apps.
Find which department or team has the highest attrition rate, which stage in the offboarding process takes the longest, and more, with built-in and customizable reports.

All offboarding processes are not necessarily the same

— Choose the one that best suits your organization —

Voluntary Resignation

Retirement

Termination due to Performance Issues

Layoffs

Take a look at Qntrl

Qntrl is the world's #1 Workflow Orchestration Software. See why.

Centralization & Visibility
Process Compliance
Workflow-Centric Collaboration
Process Automation
Reports and Dashboards
Process Mapping
Process Integration
Enterprise Security

Centralization & Visibility
Centralized requests, Unparalleled visibility
Manage all tactical employee lifecycle processes- hiring, leave requests, or performance reviews. Capture precise information, route it, and provide timely follow-up to all stakeholders.
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Process Compliance
Ensure execution standards
Create organization-specific rules and define your business logic for earnings, deductions, attendance, and arrears. Address policy, statutory and regulatory requirements as they change.
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Workflow-Centric Collaboration
Collaboration: when you need it, where you need it
Access relevant info throughout your processes– from background checks to performance reviews, etc. Notify stakeholders via chat apps to speed up tasks. Streamline processes efficiently.
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Process Automation
Make repetitive manual work a thing of the past
Automate approvals and notify candidates of application status. Send requests to shared service centers & specialists. Qntrl offers workflow automation & PDF generation.
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Reports and Dashboards
Improve Operational KPIs
Analyze open requisition fill time, absenteeism rate, application dropouts, and metrics for insights. Report builder helps with customized reports. Auto SLA reminders keep you on track.
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Process Mapping
Orchestrate, Visually
Create adaptable business processes - employee status change, applicant hiring, and training–customize them to your needs. Our workflow designer offers parallel transitions and common states.
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Process Integration
Make Qntrl even more powerful
Connect Qntrl with HRIS & collaboration platforms like Oracle Peoplesoft, Workday, Microsoft Teams & more for seamless data flow. Tailor Qntrl to your needs with APIs, server scripts & more.
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Enterprise Security
Designed for Enterprise
Advantages of a cloud-based platform with unbeatable security. Data encryption and role-based access controls for your sensitive information. Audit capabilities to find out who-did-what-when.
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