Why Qntrl for your onboarding process?


Increased visibility paves the way to centralized information management, leading to a more efficient onboarding process. Manage all required information, documentation and communications digitally.


Every step is under your control—tracking documents, equipment purchases, updating databases, and more.


Automate alerts and deadlines are provided as you need them. Create mandatory actions and automate third-party tool updates.

Time-saving, error-free onboarding

Eliminate error-prone paperwork while capturing employee documents. Automation prevents mistakes and enables anytime access.

Easy Tracking

Manage all employee-related information from one place. Filter work items to onboard employees with the earliest joining date, lateral entries, or any other criteria you may need.

Hassle-free communication

Send automated notifications to relevant teams when tasks are assigned, and set automatic reminders in case anything is overdue.

Sample onboarding process orchestration in a few simple steps

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Request submitted by HR managers

HR managers send requests for onboarding new hires on their respective departments/teams.

Documents for verification

Upon HR’s request for documentation, an automated email is sent to the new hire asking for documents for the background verification process.

Assets set up

HR managers then approve the BGV process and set up the employee workstation and assets. Simultaneously, a bank account is set up and an automatic notification is sent to the employee with the account details.

Orientation process

After the assets and bank are set up, HR managers begin the orientation to discuss company policies.

Reporting manager

HR triggers an automatic email to the reporting manager of the new employee to discuss the job role and responsibilities. Later, a team member is assigned as their mentor.

Qntrl is flexible

  • Set up multiple onboarding processes easily, depending on the structure that best suits your department or role.
  • Set up transitions that need to be concurrently executed—like background verification and account setup—using the parallel transition feature.
  • Send automatic notifications and alerts to teams about any assigned or pending tasks via email, or chat apps like MS Teams or Slack
  • Acquire information in other apps without opening them, like building a checklist widget at the paperwork verification stage, or a Dropbox widget to store background verification documents.
  • Eliminate errors and data redundancy by integrating with third-party software that you use for, ATS, accounts, or payroll, to create new employee record, sign contracts, and more.
  • Find out the processing time of the card in each stage, or the training program duration, using an easy-to-use report builder.

All onboarding processes are not necessarily the same

— Choose the one that best suits your organization —

Take a look at Qntrl

Qntrl is the world's #1 Workflow Orchestration Software. See why.

  • Centralization & Visibility
  • Process Compliance
  • Workflow-Centric Collaboration
  • Process Automation
  • Reports and Dashboards
  • Process Mapping
  • Process Extensibility
  • Enterprise Security
  • Centralization & Visibility

    Centralized requests, Unparalleled visibility

    Manage all tactical employee lifecycle processes- be it hiring, leave requests, or performance reviews- in one place, with easy access and trackability. Capture specific information, route it to the right staff, and provide timely follow-up to all stakeholders.

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  • Process Compliance

    Ensure execution standards

    Create organization-specific rules and define your business logic for earnings, deductions, leaves, attendance, bonus and arrears. Effectively address policy, statutory and regulatory requirements as and when they change.

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  • Workflow-Centric Collaboration

    Collaboration: when you need it, where you need it

    Access unified, relevant information throughout a process- school and college transcripts during employee background verification, manager review notes during performance appraisal, and such. Get things done faster by notifying all stakeholders through any chat application.

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  • Process Automation

    Make repetitive manual work a thing of the past

    Automate approvals and reviews, and notify candidates of their application status. Send generic requests to shared service center, and specific requests to specialists. Qntrl also provides many ways to automate your process, including automated workflow steps and PDF generation.

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  • Reports and Dashboards

    Improve Operational KPIs

    Analyse time to fill open requisitions, average absenteeism rate, application drop out rate, and other metrics to gain necessary insights to design effective strategies. You can use the report builder to generate your own reports. Plus, Automatic SLA reminders help you stay on track.

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  • Process Mapping

    Orchestrate, Visually

    Build flexible and scalable business processes- employee status change, applicant hiring and screening, employee training and development, and such- tailored to meet your requirements. Our workflow designer also includes advanced features like parallel transitions and common states.

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  • Process Extensibility

    Make Qntrl even more powerful

    Connect Qntrl with your existing HRIS and collaboration platforms- Oracle Peoplesoft, Workday, Microsoft Teams, and more- for seamless data flow. APIs, Client and Server Scripts are some of the options that will help you finish tailoring Qntrl to your own needs.

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  • Enterprise Security

    Designed for Enterprise

    Get all the advantages of a cloud-based platform with the security you’d expect from an on-premises system. Field access privileges, data encryption, and role-based access controls keep your sensitive information safe. Audit capabilities help you figure out who-did-what-when.

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