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Why Qntrl for your onboarding process?

  • Visibility

    Increased visibility paves the way to centralized information management, leading to a more efficient onboarding process. Manage all required information, documentation and communications digitally.

  • Control

    Every step is under your control—tracking documents, equipment purchases, updating databases, and more.

  • Automation

    Automate alerts and deadlines are provided as you need them. Create mandatory actions and automate third-party tool updates.

  • Time-saving, error-free onboarding

    Eliminate error-prone paperwork while capturing employee documents. Automation prevents mistakes and enables anytime access.

  • Easy Tracking

    Manage all employee-related information from one place. Filter work items to onboard employees with the earliest joining date, lateral entries, or any other criteria you may need.

  • Hassle-free communication

    Send automated notifications to relevant teams when tasks are assigned, and set automatic reminders in case anything is overdue.

Sample onboarding process orchestration in a few simple steps

  • Step 1
  • Step 2
  • Step 3
  • Step 4
  • Step 5

Request submitted by HR managers

HR managers send requests for onboarding new hires on their respective departments/teams.

Documents for verification

Upon HR’s request for documentation, an automated email is sent to the new hire asking for documents for the background verification process.

Assets set up

HR managers then approve the BGV process and set up the employee workstation and assets. Simultaneously, a bank account is set up and an automatic notification is sent to the employee with the account details.

Orientation process

After the assets and bank are set up, HR managers begin the orientation to discuss company policies.

Reporting manager

HR triggers an automatic email to the reporting manager of the new employee to discuss the job role and responsibilities. Later, a team member is assigned as their mentor.

Qntrl is flexible

  • Set up multiple onboarding processes easily, depending on the structure that best suits your department or role.
  • Set up transitions that need to be concurrently executed—like background verification and account setup—using the parallel transition feature.
  • Send automatic notifications and alerts to teams about any assigned or pending tasks via email, or chat apps like MS Teams or Slack
  • Acquire information in other apps without opening them, like building a checklist widget at the paperwork verification stage, or a Dropbox widget to store background verification documents.
  • Eliminate errors and data redundancy by integrating with third-party software that you use for, ATS, accounts, or payroll, to create new employee record, sign contracts, and more.
  • Find out the processing time of the card in each stage, or the training program duration, using an easy-to-use report builder.

All onboarding processes are not necessarily the same

— Choose the one that best suits your organization —

Onboarding with Orientation

 

Onboarding with BGV

 

Onboarding with Team Introduction

 

Onboarding with Training

 

Take a look at Qntrl

Qntrl is the world's #1 Workflow Orchestration Software. See why.

  • Centralization & Visibility
  • Process Compliance
  • Workflow-Centric Collaboration
  • Process Automation
  • Reports and Dashboards
  • Process Mapping
  • Process Integration
  • Enterprise Security

  • Centralization & Visibility

    Centralized requests, Unparalleled visibility

    Manage all tactical employee lifecycle processes- hiring, leave requests, or performance reviews. Capture precise information, route it, and provide timely follow-up to all stakeholders.

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  • Process Compliance

    Ensure execution standards

    Create organization-specific rules and define your business logic for earnings, deductions, attendance, and arrears. Address policy, statutory and regulatory requirements as they change.

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    process_compliance

  • Workflow-Centric Collaboration

    Collaboration: when you need it, where you need it

    Access relevant info throughout your processes– from background checks to performance reviews, etc. Notify stakeholders via chat apps to speed up tasks. Streamline processes efficiently.

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    workflow_centric_collaboration

  • Process Automation

    Make repetitive manual work a thing of the past

    Automate approvals and notify candidates of application status. Send requests to shared service centers & specialists. Qntrl offers workflow automation & PDF generation.

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  • Reports and Dashboards

    Improve Operational KPIs

    Analyze open requisition fill time, absenteeism rate, application dropouts, and metrics for insights. Report builder helps with customized reports. Auto SLA reminders keep you on track.

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  • Process Mapping

    Orchestrate, Visually

    Create adaptable business processes - employee status change, applicant hiring, and training–customize them to your needs. Our workflow designer offers parallel transitions and common states.

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  • Process Integration

    Make Qntrl even more powerful

    Connect Qntrl with HRIS & collaboration platforms like Oracle Peoplesoft, Workday, Microsoft Teams & more for seamless data flow. Tailor Qntrl to your needs with APIs, server scripts & more.

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  • Enterprise Security

    Designed for Enterprise

    Advantages of a cloud-based platform with unbeatable security. Data encryption and role-based access controls for your sensitive information. Audit capabilities to find out who-did-what-when.

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