How many reimbursement requests do you have pending manager approval? How many requests need to be processed along with this month’s payroll? Find out everything you need to know on one dashboard.
Only permit the submission of requests that are accompanied by the required documents, allowing you to eliminate unqualified requests right at the submission stage.
Automate budget limit checks, and reduce the workload for your finance department. Automated status updates on requests keep stakeholders in the loop.
Enforce compliance with company spending limit policies. Ensure that all requests go through the entire process before getting approved.
Eliminate paper trails and documentation hassles. Raise and process requests from the convenience of any device, anywhere and at any time.
Cross-verify requested amounts against submitted bills easily, to help prevent fraud or miscalculations.
Employee submits a request for claiming reimbursement, filling in all relevant details such as his/her team, total expense, reason for the same, etc.
Once the request is submitted, the employee submits all relevant bills that he/she wishes to claim.
The manager verifies the bills and decides whether to approve or reject. In some cases, the managers request for more information, upon which, the employee submits other bills.
Once a manager approves it, the request is sent to the finance team for secondary approval, in the form of an automated email. The finance department takes a call to approve or reject the request, after verifying the bills.
The requestor receives a message that their request has been approved and that the amount will be processed along with their next paycheck.
Use Qntrl’s drag and drop blueprint builder to custom build the expense reimbursement system your organization needs. Here are just a few sample processes:
Qntrl is the world's #1 Workflow Orchestration Software. See why.
Manage your daily financial transactions- from the smallest expense reimbursement to a major capital request for a new building - all from one place. Track all requests in real-time, and easily approve invoices, and purchase requisitions whenever and wherever.
Control how processes work. Requests with little budget impact can be accelerated, while a high-dollar item might need to be routed through multiple departments. Embed internal finance controls and make compliance an enabler for business performance rather than a resource drain.
Access unified, relevant information throughout a process- SOC 2 report during credit risk assessment, payment vouchers during accounts payable, and such. Get things done faster by notifying your peers through email, sms, or any other chat application.
Quicktrack your outstanding and send reminder letters for overdue payments. Customize documents such as invoices and statements to easily adapt to changing business requirements. Automate workflow steps, task assignment, notifications, and more.
Identify reasons for payment delays, analyse and shorten cycle times, track employee performance, and more with up-to-the-minute reporting. You can also use the report builder to generate and schedule your own reports. Plus, automatic SLA reminders help you stay on track.
Build flexible and scalable business processes- check requests, budget approvals, travel reimbursements, and such- tailored to meet the requirements of your business. Our workflow designer also lets you include advanced features like parallel transitions and common states.
Connect Qntrl with your other tools- Netsuite, SAP, Slack, Stripe, and more- to minimize the need to manually reconcile and compile information from disparate sources. APIs, Client and Server Scripts are some of the options that will help you tailor Qntrl to suit your needs.
Get all the advantages of a cloud-based platform with the security you’d expect from an on-premises system. Field access privileges, data encryption, and role-based access controls keep your sensitive information safe. Audit capabilities help you figure out who-did-what-when.