Get rid of the mountain of conversations, happening across emails, chats, and calls, that can lead to costly discrepancies and errors.
Set purchase limits and mandatory approvals for larger expenses, ensuring complete control over every dollar spent by every department. And make sure requests get processed on time by enforcing time limits.
Reduce human work by automating wherever it’s required. Stay on top of your business units’ needs, while at the same time being responsive to vendors and keeping up with reporting and budgetary needs.
Keep your requestors up to date on the status of their purchase request, by making all the necessary information accessible in one place.
Save time and effort by minimizing paperwork and eliminating spreadsheets. Maintain a clear audit trail of every decision and transaction for all purchases.
Have checks and balances in place to prevent fraud, and ensure company policy requirements are followed while processing every purchase request.
You can decide what information is required when submitting a request, and you can also perform calculations or checks against back-end systems.
The request can be put on hold, approved, or rejected by performing automated calculations on the submitted information, based on rules like departments or amount. The request can also be assigned manually or via pick-up mode.
The approver has at their disposal all the information relevant to the purchase requisition.
Post approval, order is placed with the vendor for the required items.
The received items are inspected and, once that is complete, the vendor is paid, expense tool is updated, and request is closed.
Choose the process that most closely resembles what you need, and then customize it so that it behaves exactly the way you need… or start from scratch to ensure every step is exactly how you want it:
Qntrl is the world’s #1 Workflow Orchestration Software. See why.
Manage your daily financial transactions- from the smallest expense reimbursement to a major capital request for a new building - all from one place. Track all requests in real-time, and easily approve invoices, and purchase requisitions whenever and wherever.
Control how processes work. Requests with little budget impact can be accelerated, while a high-dollar item might need to be routed through multiple departments. Embed internal finance controls and make compliance an enabler for business performance rather than a resource drain.
Access unified, relevant information throughout a process- SOC 2 report during credit risk assessment, payment vouchers during accounts payable, and such. Get things done faster by notifying your peers through email, sms, or any other chat application.
Quicktrack your outstanding and send reminder letters for overdue payments. Customize documents such as invoices and statements to easily adapt to changing business requirements. Automate workflow steps, task assignment, notifications, and more.
Identify reasons for payment delays, analyse and shorten cycle times, track employee performance, and more with up-to-the-minute reporting. You can also use the report builder to generate and schedule your own reports. Plus, automatic SLA reminders help you stay on track.
Build flexible and scalable business processes- check requests, budget approvals, travel reimbursements, and such- tailored to meet the requirements of your business. Our workflow designer also lets you include advanced features like parallel transitions and common states.
Connect Qntrl with your other tools- Netsuite, SAP, Slack, Stripe, and more- to minimize the need to manually reconcile and compile information from disparate sources. APIs, Client and Server Scripts are some of the options that will help you tailor Qntrl to suit your needs.
Get all the advantages of a cloud-based platform with the security you’d expect from an on-premises system. Field access privileges, data encryption, and role-based access controls keep your sensitive information safe. Audit capabilities help you figure out who-did-what-when.