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Why Qntrl for your travel request process?

  • Visibility

    Comprehensive insight into and throughout the whole process eliminating the need to make travel requests via email. Gain a clear understanding of all travel requirements and details.

  • Control

    Every step is under your control—request tracking, managing and verifying travel documents, approvals, expense management, and much more.

  • Automation

    Reduce human intervention by automating the process steps, as you need them. Stay up to date on travel requirements, while keeping in mind the traveller’s needs.

  • Reduced costs

    Get rid of the mountain of conversations, happening across emails, chats, and calls, that can lead to costly discrepancies and errors.

  • Time-saving, stress- free approvals

    Eliminate the need to juggle between apps for the latest info or chase down the manager for travel approvals. Reduce delays by using automated reminders and notifications.

  • Operational efficiency

    Ensure perfection and avoid preventable mistakes, even with last minute requests and approvals, by keeping them in line with your company’s travel policies.

Sample travel request process orchestration in a few simple steps

  • Step 1
  • Step 2
  • Step 3
  • Step 4
  • Step 5

Request submitted by employee

The employee sends a request for travel. The request is automatically sent to the employee’s manager for their approval, along with all the required details.

Documents for verification

Upon manager approval, an automated email is sent to the employee asking for documents for the verification process.

Visa application

Once the travel documents are verified, the employee then applies for a visa, if required. The process then continues upon successfully acquiring the visa, or is terminated if it is rejected.

Travel arrangements

After the visa is granted, the travel team takes responsibility for booking the flights and hotel rooms for the employee. The employee also confirms the hotel and the flight timing. This parallel transition feature ensures that both stages happen simultaneously, reflecting the reality of the process.

Reimbursement

After successful completion of the journey, the employee is asked to submit all of their bills for claiming reimbursement. Upon verifying these, the expense is tallied and paid out.

Qntrl is flexible

  • Create multiple travel requests/approvals easily, depending on the structure that best suits your organization, department, or role.
  • Create requests for visa applications or COVID tests, in cases of international air travel, and automatically approve or terminate travel requests based on their results.
  • Integrate with your internal software to fetch the employee details while submitting a request, or other third-party software for booking tickets/hotel rooms and payment gateways.
  • Send automatic notifications and alerts to employees requesting travel documents or to the admin/manager requesting travel approval via email, or chat apps like MS Teams or Slack. 
  • Analyse your travel request/approval workflows and optimize their performance over time, using our built-in reports.

Not all travel request processes are the same

— Choose the one that best suits your organization —

Take a look at Qntrl

Qntrl is the world’s #1 Workflow Orchestration Software. See why

  • Centralization & Visibility
  • Process Compliance
  • Workflow-Centric Collaboration
  • Process Automation
  • Reports and Dashboards
  • Process Mapping
  • Process Integration
  • Enterprise Security
  • Centralization & Visibility

    Centralized requests, Unparalleled visibility

    Manage all tactical employee lifecycle processes- hiring, leave requests, or performance reviews. Capture precise information, route it, and provide timely follow-up to all stakeholders.

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  • Process Compliance

    Ensure execution standards

    Create organization-specific rules and define your business logic for earnings, deductions, attendance, and arrears. Address policy, statutory and regulatory requirements as they change.

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  • Workflow-Centric Collaboration

    Collaboration: when you need it, where you need it

    Access relevant info throughout your processes– from background checks to performance reviews, etc. Notify stakeholders via chat apps to speed up tasks. Streamline processes efficiently.

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  • Process Automation

    Make repetitive manual work a thing of the past

    Automate approvals and notify candidates of application status. Send requests to shared service centers & specialists. Qntrl offers workflow automation & PDF generation.

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  • Reports and Dashboards

    Improve Operational KPIs

    Analyze open requisition fill time, absenteeism rate, application dropouts, and metrics for insights. Report builder helps with customized reports. Auto SLA reminders keep you on track.

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  • Process Mapping

    Orchestrate, Visually

    Create adaptable business processes - employee status change, applicant hiring, and training–customize them to your needs. Our workflow designer offers parallel transitions and common states.

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  • Process Integration

    Make Qntrl even more powerful

    Connect Qntrl with HRIS & collaboration platforms like Oracle Peoplesoft, Workday, Microsoft Teams & more for seamless data flow. Tailor Qntrl to your needs with APIs, server scripts & more.

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  • Enterprise Security

    Designed for Enterprise

    Advantages of a cloud-based platform with unbeatable security. Data encryption and role-based access controls for your sensitive information. Audit capabilities to find out who-did-what-when.

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