Why Qntrl for your travel request process?


Comprehensive insight into and throughout the whole process eliminating the need to make travel requests via email. Gain a clear understanding of all travel requirements and details.


Every step is under your control—request tracking, managing and verifying travel documents, approvals, expense management, and much more.


Reduce human intervention by automating the process steps, as you need them. Stay up to date on travel requirements, while keeping in mind the traveller’s needs.

Reduced costs

Get rid of the mountain of conversations, happening across emails, chats, and calls, that can lead to costly discrepancies and errors.

Time-saving, stress- free approvals

Eliminate the need to juggle between apps for the latest info or chase down the manager for travel approvals. Reduce delays by using automated reminders and notifications.

Operational efficiency

Ensure perfection and avoid preventable mistakes, even with last minute requests and approvals, by keeping them in line with your company’s travel policies.

Sample travel request process orchestration in a few simple steps

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Request submitted by employee

The employee sends a request for travel. The request is automatically sent to the employee’s manager for their approval, along with all the required details.

Documents for verification

Upon manager approval, an automated email is sent to the employee asking for documents for the verification process.

Visa application

Once the travel documents are verified, the employee then applies for a visa, if required. The process then continues upon successfully acquiring the visa, or is terminated if it is rejected.

Travel arrangements

After the visa is granted, the travel team takes responsibility for booking the flights and hotel rooms for the employee. The employee also confirms the hotel and the flight timing. This parallel transition feature ensures that both stages happen simultaneously, reflecting the reality of the process.


After successful completion of the journey, the employee is asked to submit all of their bills for claiming reimbursement. Upon verifying these, the expense is tallied and paid out.

Qntrl is flexible

  • Create multiple travel requests/approvals easily, depending on the structure that best suits your organization, department, or role.
  • Create requests for visa applications or COVID tests, in cases of international air travel, and automatically approve or terminate travel requests based on their results.
  • Integrate with your internal software to fetch the employee details while submitting a request, or other third-party software for booking tickets/hotel rooms and payment gateways.
  • Send automatic notifications and alerts to employees requesting travel documents or to the admin/manager requesting travel approval via email, or chat apps like MS Teams or Slack. 
  • Analyse your travel request/approval workflows and optimize their performance over time, using our built-in reports.

Not all travel request processes are the same

— Choose the one that best suits your organization —

Take a look at Qntrl

Qntrl is the world’s #1 Workflow Orchestration Software. See why

  • Centralization & Visibility
  • Process Compliance
  • Workflow-Centric Collaboration
  • Process Automation
  • Reports and Dashboards
  • Process Mapping
  • Process Extensibility
  • Enterprise Security
  • Centralization & Visibility

    Centralized requests, Unparalleled visibility

    Manage all tactical employee lifecycle processes- be it hiring, leave requests, or performance reviews- in one place, with easy access and trackability. Capture specific information, route it to the right staff, and provide timely follow-up to all stakeholders.

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  • Process Compliance

    Ensure execution standards

    Create organization-specific rules and define your business logic for earnings, deductions, leaves, attendance, bonus and arrears. Effectively address policy, statutory and regulatory requirements as and when they change.

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  • Workflow-Centric Collaboration

    Collaboration: when you need it, where you need it

    Access unified, relevant information throughout a process- school and college transcripts during employee background verification, manager review notes during performance appraisal, and such. Get things done faster by notifying all stakeholders through any chat application.

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  • Process Automation

    Make repetitive manual work a thing of the past

    Automate approvals and reviews, and notify candidates of their application status. Send generic requests to shared service center, and specific requests to specialists. Qntrl also provides many ways to automate your process, including automated workflow steps and PDF generation.

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  • Reports and Dashboards

    Improve Operational KPIs

    Analyse time to fill open requisitions, average absenteeism rate, application drop out rate, and other metrics to gain necessary insights to design effective strategies. You can use the report builder to generate your own reports. Plus, Automatic SLA reminders help you stay on track.

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  • Process Mapping

    Orchestrate, Visually

    Build flexible and scalable business processes- employee status change, applicant hiring and screening, employee training and development, and such- tailored to meet your requirements. Our workflow designer also includes advanced features like parallel transitions and common states.

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  • Process Extensibility

    Make Qntrl even more powerful

    Connect Qntrl with your existing HRIS and collaboration platforms- Oracle Peoplesoft, Workday, Microsoft Teams, and more- for seamless data flow. APIs, Client and Server Scripts are some of the options that will help you finish tailoring Qntrl to your own needs.

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  • Enterprise Security

    Designed for Enterprise

    Get all the advantages of a cloud-based platform with the security you’d expect from an on-premises system. Field access privileges, data encryption, and role-based access controls keep your sensitive information safe. Audit capabilities help you figure out who-did-what-when.

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